Privacy policy.

Effective Date: August 19, 2024

Introduction

At Ancaster Agricultural Society ("we," "us," or "our"), we value the privacy and security of our members, partners, and visitors. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you interact with us, whether online or offline. Please read this policy carefully to understand our practices.

1. Information We Collect

We may collect the following types of information:

Personal Information: Name, address, email address, phone number, membership details, and other identifying information.
Financial Information: Payment details, donation records, and other related financial information.
Event Participation: Information related to your attendance or participation in events, workshops, or competitions hosted by the Agricultural Society.
Technical Information: IP addresses, browser types, and usage data when you visit our website or use our online services.

2. How We Use Your Information

We use the information we collect for purposes including, but not limited to:

Managing membership and event participation.
Communicating with you regarding society news, events, and updates.
Processing payments and donations.
Improving our services, programs, and website.
Complying with legal obligations and regulatory requirements.

3. Sharing of Information

We do not sell or rent your personal information. We may share your information under the following circumstances:

Service Providers: We may share your information with third-party service providers who assist us in operating our organization, such as payment processors, event organizers, and IT support.
Legal Compliance: We may disclose your information if required by law, regulation, or legal process.
Event Promotion: With your consent, we may share photos, names, or other details related to your participation in our events on our website, social media, or promotional materials.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of data transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. Once the information is no longer needed, we will securely delete or anonymize it.

6. Your Rights

You have the right to:

Access, update, or correct your personal information.
Request the deletion of your personal information, subject to legal and contractual obligations.
Withdraw consent for certain uses of your personal information, such as marketing communications.
Object to or restrict certain processing activities.

To exercise these rights, please contact us using the details provided below.

7. Cookies and Online Tracking

Our website may use cookies and similar tracking technologies to enhance your experience, analyze usage, and provide personalized content. You can manage cookie preferences through your browser settings. However, disabling cookies may limit your access to certain features of our website.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically. When we do, we will revise the "Effective Date" at the top of this policy and notify you of significant changes. We encourage you to review this policy regularly to stay informed about how we protect your information.